Before an excursion, regulation 100 requires a risk assessment before you ask parents for authorisation. Regulation 101 says what the assessment must cover: the risks and how each will be managed, the route and destination, water hazards, water-based activities, transport (including restraints and how every child is accounted for getting on and off), the number of adults and children, how many educators or responsible adults are needed and whether specialised skills are required, the activities, how long it lasts, and what to take. This checklist goes through each item in turn, plus the regulation 102 authorisation and the checks on the day. A regular outing needs a new risk assessment only every 12 months.
A free checklist built line by line on regulations 100 to 102, to check an excursion risk assessment and the parent authorisation before the day.
In the 14-day free trial you can upload your excursion risk assessment or excursion policy and get a gap analysis against the Regulations, with a citation for each point. No card needed. It is a research aid: the decisions stay with you.
Start the 14-day free trial, no card →For the excursion policy itself, see excursion policy. For transport that is not part of an excursion, see transporting children.
Under regulation 101: the risks and how they will be managed; the route and destination; water hazards; water-based activities; transport arrangements, including restraints and how each child is accounted for; the number of adults and children; the number of educators or responsible adults needed and any specialised skills; the activities; the duration; and the items to take.
No. A new risk assessment is not required if one was conducted for that regular outing in the previous 12 months (regulation 100(4)), and the authorisation is needed only once in 12 months (regulation 102(5)).
No. Only educators working directly with children count toward regulation 123 ratios. Volunteers can be counted as other responsible adults in the risk assessment's supervision plan.
WIDEN Law answers National Quality Framework questions with inline citations to the National Law, the Regulations and the NQS, so you can check the source provision yourself.
14-day free trial, no card →This page is a research summary, not legal or compliance advice. It is written in our own words from the sources linked on the page; confirm the position with your regulatory authority before relying on it for a compliance decision.