Can a staff member from another state transfer their WWCC to my state?

No. Each state issues its own WWCC, and staff relocating interstate must apply for a new check in their new state. Processing timelines may delay their start date, so factor this into recruitment planning when hiring interstate applicants.

Do approved providers and nominated supervisors need a WWCC?

Yes. The Education and Care Services National Law requires all approved providers, nominated supervisors, and anyone with contact with children to hold a valid WWCC in their state. This includes remote-working staff who may have occasional visits to the service.

What if a staff member's WWCC expires while they're on leave?

Expired WWCCs remain expired even during leave. The staff member cannot return to work until their clearance has been renewed and is current. Plan renewal applications well before expiry dates to prevent service disruptions, regardless of planned leave.

Are volunteers and contractors required to have a WWCC?

Yes. All volunteers and contractors with direct contact with children (including visitors who supervise children in activities) must hold a current WWCC before commencing work. Some states offer discounted or free volunteer checks; verify with your state authority.

What should I do if a staff member discloses a criminal charge after their WWCC was issued?

Immediately notify your state WWCC authority of the disclosure. Do not allow the staff member to work with children until the authority has assessed the charge. Depending on the matter, the WWCC may be cancelled or suspended. Consult your regulatory body and consider legal advice before taking employment action.

Working With Children Check Requirements by State for Childcare

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Related WIDEN Law guides

Child protection requirements: training and mandatory reporting by state
Quality Area 7: Governance and leadership
Nominated supervisor requirements
Educator qualifications: regulation 126
Childcare ratios in Australia

Free research summaries checked against the National Regulations reprint current at 12 August 2026. All guides →

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For research purposes only. Not legal advice.